Information for applicants

Relevant legislation:

• Regulation (EU) No. 679 of 27 April 2016 relating to the protection of natural persons concerning personal data processing, as well as the free movement of such data (hereinafter referred to as the EU Regulation);
• Italian Law no. 300 of 20 May 1970, last updated with the amendments envisaged by Italian Decree no. 185 of 24 September 2016 (hereinafter the Workers’ Statute);
• Italian Leg. Decree no. 81 of 9 April 2008, Consolidated Law on Occupational Health and Safety (hereinafter the Consolidated Law on Occupational Health and Safety);
• Provision on the processing of sensitive personal data in employment relationships of 15 December 2016 from the Personal Data Protection Authority (hereinafter referred to as the Personal Data Protection Authority Processing Authorisation).

We would like to inform you that, following the submission of your Curriculum Vitae, in order to verify the possibility of transforming your application into an employment/service provision relationship and in compliance with Art. 13 of European Regulation no. 679 of 2016 (the “Privacy regulation”), S.I.T.L.A. S.R.L., as a potential employer/principal, collects and processes your personal data (as the “Data subject”) and possibly personal data concerning your family members.

It should be noted that, with regard to the recruitment activity, possibly subject to your specific consent, S.I.T.L.A. S.R.L. may process personal data that the Privacy regulation defines as “special” as they are deemed suitable to detect, for instance, a general state of health or specific conditions (e.g. physical problems, allergies, belonging to protected categories and degree of disability) necessary to assess whether or not the person concerned is fit for certain tasks or whether they can be recruited as a member of protected categories.

1. Data Controller, Data Processors and Data Protection Officer.

The Data Controller for the personal data is S.I.T.L.A. S.R.L. (hereinafter the “Data Controller”), headquartered in Padua, at no. 15, Via Porciglia, postcode 35121, VAT registration number 00373980283, e-mail address privacy@unionlido.com.

The updated list of Data Processors, where appointed, can be provided at the request of the data subject.

Please note that, after an assessment of specialist knowledge of the provisions on personal data protection, the Company has appointed the Personal Data Protection Officer. The Personal Data Protection Officer monitors compliance with the legislation on the processing of personal data, provides the necessary advice and cooperates with the Personal Data Protection Authority. The Personal Data Protection Officer and their contact details are as follows: e-mail address: dpo@unionlido.com

2.Purpose and means of processing

The personal data of the data subject is processed, as part of the normal recruitment activities of the Data Controller’s staff, in order to verify the possibility of transforming your application into an actual employment/service provision relationship.

In relation to this purpose, the processing of personal data takes place by persons specifically appointed, authorised and instructed to process them pursuant to the provisions of Art. 28 and 29 of the Privacy Regulation, as well as through external parties (for example, recruitment companies, external consultants for the processing of salary and contributory data, etc.), who may become independent data controllers or be appointed in writing as data controllers; in any case, the processing will be carried out using manual, computerised and digital tools, on the basis of procedures strictly correlated with the above purposes and in any event in such a manner as to ensure the security and confidentiality of the personal data and in full and absolute compliance with the legislation in force on the subject.

Your data will be kept by the Data Controller for the period of time strictly necessary in relation to the aforementioned purpose, except for the need to keep it for a longer period in accordance with the applicable legislation, including accounting law.

Your data will be processed in Italy and, in any case, within the EU.

3. Compulsory or optional nature of data provision and consequences of a possible refusal to provide your data and legal basis of processing.

With reference to the purposes described above, the provision of personal data is compulsory, as in its absence we would be unable to verify the possibility of establishing an employment/service provision relationship with the data subject. The legal basis for the processing is therefore the verification of the possibility of establishing An employment/service provision relationship to which the data subject is a party and at the request of the data subject (pursuant to the provisions of Art. 6, paragraph 1, letter b) of the Privacy Regulation).

With reference to the processing of personal data that the Privacy Regulation defines as “special” as they are deemed suitable to detect, for instance, a general state of health or specific conditions (e.g. physical problems, allergies, belonging to protected categories and degree of disability) for the purpose of assessing whether or not the person concerned is fit for certain tasks or whether they can be recruited as a member of protected categories, data provision is optional, but non-provision of data and non-provision of consent nevertheless make it impossible for them to be recruited for the specific tasks or on the basis of membership of protected categories.

4. To whom and in what context we may send the data subject’s personal data.

In relation to the purposes of the processing indicated above, and to the extent strictly relevant to them, your personal data will be or may be disclosed, in Italy, or in any case within the EU:

1. to all subjects involved in any capacity in the recruitment activities for the purpose of entering into an employment/service provision relationship, appointed and instructed in writing in accordance with the law by the Data Controller in accordance with the procedures laid down in the company job descriptions;
2. external consultants called upon to carry out the aforementioned activity, if not appointed in writing as data processors.

The subjects referred to in point b) above, to whom your personal data will or may be disclosed (as they are not appointed in writing as data processors), will process the personal data as data controllers in accordance with current legislation, in full autonomy, being unrelated to the processing performed by S.I.T.L.A. S.R.L.. A detailed and constantly updated list of these subjects, with the indication of their respective offices, is always available at the operating office of S.I.T.L.A. S.R.L., located in Cavallino-Treporti (VE), at no. 258, Via Fausta.

Your personal data will not be distributed.

5.Rights of the data subject.

For the detailed list of data subjects to whom the personal data of the Data Subject may be disclosed and to exercise the rights specified in Art. 15 and subsequent articles of the GDPR, the same may contact S.I.T.L.A. S.R.L., as Data Controller. Moreover, the data subject is entitled to lodge a complaint as specified in Art. 77 with the Personal Data Protection Authority (www.gpdp.it – protocollo@gpdp.it)

6.Security measures

All processing will be carried out through the adoption of appropriate technical and organisational measures to ensure a level of security appropriate to the risk in accordance with the procedures set out in Articles. 5 et seq. and 32 et seq. of the Regulation, as well as the related provisions of the Privacy Protection Authority.

In this respect, it is hereby confirmed, inter alia, that appropriate security measures have been taken to prevent unauthorised access, theft, disclosure, modification or unauthorised destruction of the data subject’s data.

7.Duration of Processing

In accordance with Art. 5 let. e) of the Regulation the personal data being processed will be kept for the time strictly necessary in relation to the aforementioned purposes and, in any case, for a period not exceeding 24 months.